There are four keys to accessing College of Business computing resources from off-campus:
1. Internet Access
In order to gain access from off-campus you will internet access from your off-campus machine. If you can access the university's website, this should suffice as proof that you have internet access.
In order to gain access to the internal campus network, users must now request access to use the VPN client. This is easily done by going to https://oitapps.auburn.edu/myaccount/ and requesting VPN access.
3. VPN Client
In order to be able to access computing resources within the College of Business, you must use a VPN client to connect to campus. This requires that you have the ability to download and install software onto this off-campus machine - utilizing Administrative privileges on this local machine.
If you have these rights, you can download the VPN client through AU Install site at http://www.auburn.edu/software. After logging in, please locate and download the Cisco AnyConnect VPN client. Once you have the VPN client installed, launch it and "Connect to:"
using the "Group:"
Press "Connect". Here you will use your email username and password to gain access to the campus network. Now your machine is part of the trusted Auburn University Network, allowing access to many computing resources throughout campus.
4. Specific CoB Computing Resources
Once you have connected to the VPN, click on the Windows start menu and click "Run..." Then you will type the address of the server you want to connect to.
Use the following list to find the addresses for specific server connections (e.g. areas assigned to your profile)
- Share Drive - \\harbertfiles.auburn.edu\hcob$ - referred to as the Z: drive
- Airport Share Drive - \\flighted-server.business.auburn.edu\share - S: drive at the Airport
- Individual User Drive - \\jade.business.auburn.edu\homes - referred to as the U: drive
Accessing your office machine requires some pre-setup. This pre-setup requires actions from our domain administrator as well as setting specifically on your office machine. If you need access to your office machine, please let us know and we will be glad to establish this possibility.
- What is the U: drive?
The U: drive is 10GB of individual network storage space made available to each Harbert College of Business employee by the college’s IT department (Information Technology Services (ITS)).
- What is the H: drive?
The H: drive is 10GB of individual network storage space made available to each Auburn user by the university’s central IT department (The Office of Information Technology (OIT)).
- What is changing?
The individual network storage space known as the U: drive is scheduled to be discontinued on Friday, February 9, 2018.
- Why is this changing?
Because OIT’s H: drive offers the same capacities and level of service as the U: drive, it is no longer necessary for ITS to continue supporting a duplicate service. Removing the U: drive will allow ITS to better focus its resources on the unique needs of the college.
- What needs to be done?
Prior to February 9, you will need to move all data in the U: drive to the H:, your work PC, or another suitable location. Please contact ITS if you need any assistance or encounter errors.
- What if something goes wrong?
Please contact ITS for assistance. Data currently stored on the U: drive will be preserved (but unavailable) until April 6, 2018.
- How do I move my files?
- Open a “File Explorer” or “My Computer” window and navigate to the H: drive.
- Open a second “File Explorer” or “My Computer” window and navigate to the U: drive.
- Select all of the files and folders in the U: drive window, and drag them into the H: window
- Should I panic?!
We’re taking this move slowly, and aren’t going to pull the plug on the old system until everyone has had plenty of time to migrate and any unexpected issues have been resolved.
- How do I benefit from this change?
Those of you who have used the U: drive recently have noticed that it has had some performance problems. On top of that, few of our employees have the skillset to troubleshoot complex issues with the system. If something goes wrong and they are unavailable, none of us can access our U: drives until they get back. OIT, on the other hand, has a large team of people administering the system. It’s very reliable, and when problems arise there will be someone available to fix them on pretty much a 24x7 basis.
- Where can the H: drive be accessed from?
Theoretically, anywhere on campus or off (with a VPN connection). This includes classrooms both in Lowder Hall and elsewhere around campus. Prior to the shutdown of the U: drive, we recommend that you check all of the machines you need to access H: from to make sure it’s there and to allow us to help you get it if it’s not.
- What sort of files can be stored on the H: drive, and how secure is it?
The OIT storage system is secure enough to house files that contain things like FERPA-protected information or sensitive personnel information. Your home drive is accessible by you and the members of the OIT team who are responsible for keeping the system up and running, so it’s possible for an IT staff member to see your files in the course of routine system administration. As a general best practice, we don't recommend keeping personal (i.e., non-work-related) files on work devices.
- What are the “public_html” and “Profile” folders that are on the H: drive? OIT creates these by default—everyone gets them. The Profile folder isn’t used by us and can be ignored. The public_html folder is used for personal websites hosted by OIT. Please, DO NOT put any sensitive files in that folder since doing so could potentially make them accessible to the world via auburn.edu/~yourusername. Just to be clear… Your entire home folder / H: drive isn’t accessible by the OIT web server; only files placed in the public_html folder.
- What’s the path to the H: drive?
It’s \\ausamba.auburn.edu\homes. If you try to access it and are prompted to enter credentials, use your AU email@example.com for the username and your AU password for the password. For some users, this is a different password than what’s used to log into your computer. This should be the same password that you use for Auburn email. If you are off campus, you will need to first log onto the VPN before accessing the H: drive.